Office Privacy Pods

Office privacy pods (also known as soundproof office pods, acoustic office pods, phone booths or meeting pods) are self-contained, free-standing enclosures, usually installed within busy, open-plan offices.

They provide a private, soundproof space for phone calls, meetings or focused work.

Yes — our pods can be tailored to match your brand and create a professional, engaging environment.

We do — acoustic pods are designed with soundproofing materials so conversations stay private and noise levels in the office stay low.

Acoustic performance varies by manufacturer and pod specification, typically expressed as a sound reduction (Rw) rating:

• Basic phone booths: ~25-30 dB Rw
• Mid-range meeting pods: ~30-35 dB Rw
• High-acoustic spec pods: ~35-40+ dB Rw

They allow informal meetings and collaboration without the cost of building walls or altering lighting and ventilation systems.

Our privacy pods are available for single users or groups, with options ranging from one-person phone booths to multi-person meeting pods.

• 1-person phone booths: ~0.7-1.2 sq. m footprint, typically used for calls and focused work.
• 2-person meeting pods: ~1.5-2.5 sq. m, ideal for one-to-one meetings or small video calls.
• 4-person meeting pods: ~3-5 sq. m, perfect for small team meetings or group discussions.
• 6-8 person meeting pods: ~5-9 sq. m, great for larger group meetings or video calls.

Yes — they give employees a quiet, dedicated space to focus, hold meetings, or make calls, which helps increase concentration and efficiency.

Privacy pod manufacturers can build in mechanical or passive ventilation systems, since enclosed pods can otherwise become stuffy or overheat, particularly with multiple people inside, or during video calls with equipment running. We would recommend pods with:

• Extractor fans or air circulation systems, often with adjustable/quiet-running settings.
• CO2 or air quality monitoring (higher-end models).
• Sufficient air changes per hour to keep the space comfortable during typical use.

Yes — pods work in open-plan offices, collaborative spaces, and modern workplaces where flexible meeting or work areas are needed.

Yes, but we manage the entire process from design to installation, ensuring our privacy pods are delivered and set up efficiently.

Our pods are typically factory-built, delivered in panels or as a pre-assembled unit. This means they can usually be installed without any structural building work – making them a quick, flexible and cost-effective alternative to building a permanent meeting room.

In most cases, no. Because privacy pods are freestanding furniture-type items rather than permanent building structures, they generally don’t require Building Regulations approval. However, this can depend on:

• Whether the pod is permanently fixed or plumbed into building services.
• The size and number of pods being installed, and their impact on fire escape routes.
• Specific requirements of the landlord or building’s fire strategy, particularly in multi-tenanted office buildings.

It’s worth checking with the landlord and, for larger installations, confirming with a fire risk assessor that pod placement doesn’t obstruct escape routes or fire exits – DL can advise on this as part of the site survey.

Absolutely — they’re ideal for quick brainstorming sessions, phone calls, or meetings without needing a dedicated meeting room.

Yes — they’re a flexible and cost-effective way to improve office functionality and can be used for years as your office needs evolve.

Lead times vary by manufacturer and whether the pod is a stock item or made-to-order:

• Stock/standard models: Typically 2-6 weeks.
• Made-to-order or customised pods: Typically 6-12 weeks.
• Bespoke/branded pods: 10-16+ weeks.

Installation itself is usually quick. Most pods can be assembled and installed within a few hours to a day, depending on size, since they arrive largely prefabricated. That’s why access to the building should be checked in advance, as some larger pods need to be assembled in situ if they can’t fit through doorways or lifts as a complete unit.

Yes, meeting and phone pods will typically need a power supply for power sockets, USB charging points, internal lighting, ventilation fans and more. For this, installation will require either:

• A nearby floor box or wall socket that a flexible connection can run to, or
• A hardwired spur connection installed by a qualified electrician, particularly for a more permanent or tidy installation.

Yes, this is one of the main advantages of privacy pods compared to built meeting rooms. Most pods are either fully freestanding or assembled from bolted panels, meaning they can be:

• Disassembled
• Relocated within the office
• Taken to a new office entirely if the business moves premises

However, it is important to note that moving a pod typically requires a few hours of labour (often provided by the original supplier or installer), rather than the demolition and rebuild required for a stud-built room.

Acoustic foam or fabric-lined pods typically offer better internal sound absorption (reducing echo within the pod itself) and a softer aesthetic, but can be less durable and harder to clean than hard-panel alternatives.

Hard-panel pods (i.e. those with laminate, wood veneer or metal finishes) tend to be more durable and easier to maintain, but may need additional internal acoustic treatment to avoid an overly echoey sound inside the pod.

The majority of privacy pods combine both – a durable, hard-exterior shell with acoustic-absorbing internal linings. This balances durability, cleanability and internal acoustic performance.