There are several reasons why companies choose to relocate their offices. Whether it’s for purposes of expansion, downsizing or simply a fresh new space to enjoy, office relocation can be a big milestone for businesses.
That being said, relocation comes with its own unique set of challenges which can feel intimidating at first. To help you reduce those worries and prepare you for your exciting office move, we’ve put together some helpful tips in this article. If you’re interested in learning how to prepare for your office relocation, carry on reading!
Complete Your Office Relocation Seamlessly With These Tips
Step One: Consider the reason behind your office relocation
Perhaps one of the most important aspects of office relocation to consider before you start the process: why, where and when are you moving? Needless to say, it’s crucial to iron these three questions out before you even consider looking at new places to relocate.
Not only do these answers help you to narrow your search and find a space more catered to your business’ needs, but it also ensures that the relocation is right for your company at this moment in time.
Step Two: Check your current lease
As many offices will be in a commercial property lease, you’ll have to make sure that your office relocation plans abide by the lease terms as set out by the agreement. If this applies to your business, it’s important to check out the terms of your lease agreement before you commit to any formal relocation plans. Once you have eventually determined the date you are going to relocate offices, it’s necessary to alert the building manager of your plans accordingly.
Step Three: Make a budget for your relocation
Similar to various aspects of office refurbishments, fit outs and redesigns, office relocations require you to devise a budget. There’s no doubt that office moves can be expensive, so it’s crucial to consider what your company can afford to realistically spend.
Factoring in key aspects of relocation such as rental costs, deposits, removal company costs and more can help you have a clear picture of which relocation options are available to you.
Step Four: Find your new office space
Once you’ve sorted your budget, it’s time to look around for your new office space! One of the most exciting parts of the whole process, but it can also be difficult deciding on the perfect location. Taking all things into consideration, you can really start to picture whether certain offices will work for your team at this stage.
Does it have a layout suitable for your business? Does it have an uplifting and inspiring feel? Is there room for refurbishment? These questions and more are key when settling on your new office space.
Step Five: Hire a trustworthy moving company
Depending on the size of your business, you may need to hire a moving company to enable a seamless transition to your brand new space. Once you’ve decided on a date in which you will be making the big move, having your reliable moving company on hand and ready to go will help to alleviate the stress on the day. Agreeing on the requirements of your move well ahead of time will enable preparing the moving team accordingly.
Step Six: Tell the relevant people about your relocation
Employees, clients and customers all need to be told about the relocation of your office well in advance. Employees in particular need to be notified in plenty of time ahead of your relocation due to any possible changes to their commute, working schedule and more.
For customers and clients too, it’s very important to notify them of your move ahead of time to avoid any misunderstandings. Sharing your new office location across your website, social media, business profiles and more can help to mitigate these risks as soon as you’ve moved!
Don’t forget about the relevant institutions either, such as the post office and financial institutions who may be affected by your move.
Step Seven: Pack up your current office
It’s time to get everything packed up! Making a plan of how you’re going to pack up all your office furniture, supplies, electronics and more can help keep the process as smooth and seamless as possible. Techniques such as colour-coding and labelling ensures a simpler unpacking process once you’ve fully moved into your new office space.
Step Eight: Move into your new office
With all necessary preparations done, it’s finally time to relocate. With a new blank canvas to work with, you can make your office your own with bespoke designs, office furniture, privacy pods, glass partitions and more!
Do you need expert office decorators to make your new space unique?
At The DL Company, we deal with commercial office refurbishments and fit outs day in, day out. That makes us the perfect people to help you turn your new office into a space which inspires, functions and maximises your potential. We offer numerous office interior services across South Yorkshire, and are ready to work with you today. Get in touch with us for a free quote!